Job Applications
The Applicant management > Job applications outbar lets you access all job applications that already exist as well as create new job applications. The corresponding folder tree appears in the navigation pane above the outbars. The folders of the top-level hierarchies, Job applications, and Condex Holding Inc., contain all available job applications, while the organization-related subfolders (Company/Division/Department) only contain the associated job applications.
By selecting the respective organizational unit all currently assigned job applications are displayed in list view.
List view can be flexibly sorted by clicking the column headings.
Searching and displaying job applications
The toolbar above list view lets you access EASY HR Quick Search, which allows searching the list of job applications.
Create a new job application file
You can create a job application file either from the Job applications folder tree or from the corresponding job posting.
From the job posting In the job postings file, the Create job application button is available in the toolbar for creating an associated job application file.
From the "Job applications" folder tree The Job applications folder tree allows creating job application file at company, division and department level.
On these organization levels, list view provides the Create button, which enables opening a new file in details view.
When opening it, edit mode is enabled, so you can immediately start entering data. The different tabs now allow making the corresponding specifications.
File Structure
Clicking a job application in list view opens the associated file in details view using the selected Job application tab.
The bottom section of details view is used, if the job application is in a workflow, to display the individual workflow steps and their status.
Edit and save file
To change a job application in terms of content, go to edit mode by clicking the Edit button.
After completing your edits, the respective file can be saved via the corresponding button in the toolbar.
The "Job application" tab
This tab is used to manage both the applicant's personal details and data relating to the job application.
The "Applicant, Address, Contact data" subtabs
The "Job application data" subtab
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Org. structure
In this field, the folder selected in the Job applications folder tree is automatically set, in the form of Organization - Company - Division - Department. When creating a job application from a job posting, the org. structure posted in the job posting will be applied. -
Job posting
This field's selection list allows specifying a posted job. When creating a job application from a job posting, the job posted in the job posting will be applied. -
Status
If the file is in a workflow, the workflow step that is currently pending for processing will be displayed in this field. -
Internal number
The internal number is a sequential number that is automatically assigned when saving the file and that ensures the file is unique. -
External number
This field is used to ingest the number allocated on the side of the online job portal used.
The "Education" tab
The Education tab allows entering information about existing qualifications and about professional experience. This tab corresponds to the Education tab in the job posting. The information contained herein is matched to the requirements specified in the job posting, and evaluated based on weight and link type. In this way, the values for ranking and allocating scores are determined.
The "Academic qualifications" subtab
The "Further education" subtab
The "Professional experience" subtab
The "Qualifications" tab
The Qualifications tab allows entering information about existing competencies and about mobility. This tab corresponds with the Qualifications tab in the job posting. The information contained herein is matched to the requirements specified in the job posting, and evaluated based on weight and link type. In this way, the values for ranking and allocating scores are determined.
The "Competencies" subtab
The "Mobility" subtab
The "Workflow" tab
If the job application file contains a workflow (see below), this tab displays the current information about the workflow status. You can then activate the workflow in view mode by clicking the Start workflow button (see below).
The "Workflow information" subtab
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Workflow This field displays the name of the active workflow.
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Current step If the workflow is active, the current workflow step will be dynamically displayed in this field.
The "Parameters" subtab
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Consumer This field's selection list allows setting the consumer.
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Comment The Comment field allows you to store, for example, a description of the workflow (process).
The "Deadline dates" tab
This tab is used to manage existing deadline dates referring to a job application file. Creating deadline dates, e.g. a deadline date that refers to an upcoming interview, is performed in view mode using the Create deadline date function on the Actions menu.
The "Image" tab
This tab can be used to store an application photo. The Image tab is a document tab that allows inserting (text and image) files of any format from the file system into the file. By clicking the tab entry, the (first) file is displayed.
In edit mode, files are inserted from the file list. To go from file view to list view, in the tab selection, click again on the Image tab entry.
The "Job application" tab
This tab can be used to store job application documents. The Job application tab is a document tab that allows inserting (text and image) files of any format from the file system into the file. By clicking the tab entry, the (first) file is displayed.
In edit mode, files are inserted from the file list. To go from file view to list view, in the tab selection, click again on the Job application tab entry.
The "Documents" tab
This tab can be used for storing application-related documents. The Documents tab is a document tab that allows inserting (text and image) files of any format from the file system into the file. By clicking the tab entry, the (first) file is displayed.
In edit mode, files are inserted from the file list. To go from file view to list view, in the tab selection, click again on the Documents tab entry.
The "Status" tab
The Status tab displays the file's editing history.
Start workflow
After you save the file, the corresponding button will be available for starting the workflow in the toolbar.
Next, you have to initially select the workflow to be performed.
The Job application workflow includes predefined process steps which are executed one at a time after the launch in the specified style.
Click OK to start the workflow. The first process step and its status are output at the bottom part of details view.
Available actions
The toolbar provides the corresponding actions for ongoing editing of the job posting.
The following actions can be accessed in view mode: