External files are processed in a similar manner to internal invoices, the difference being that a PDF file is not printed here, but instead the external file is copied directly as a document to the temporary location.

If an external file is captured for archiving using drag and drop or via the file selection dialog, an entry will be made in the ECM queue. From the queue, this file is then immediately or asynchronously prepared for storage / archiving. Preparation for storage / archiving here also includes:

• Writing the document's metadata in a temporary table

• Saving the file in a temporary location.

After preparing archiving, the actual storage / archiving is in turn performed immediately or asynchronously in the archive.
Even with external files, this process consists of:

• Transfer of the metadata and the file to the appropriate pool / library (EASY Archive / Microsoft SharePoint)

• The document ID's and the archive-side metadata's response to Microsoft Dynamics 365 Business Central.

The archived file is accessible from Microsoft Dynamics 365 Business Central in the archived original format, and is managed via a document entry (document link). This documents storage / archiving, and serves retrieval purposes from Microsoft Dynamics 365 Business Central. It contains all relevant data such as document ID, process number, metadata and reference to the archived file in EASY Archive / Microsoft SharePoint, even for external files.